How to print your own planner inserts and refills

Printable planner inserts are pages you print at home to refill a planner you already own: a Traveler’s Notebook cover, a Hobonichi book, a Filofax or other six-ring binder, or a disc-bound Happy Planner. The page size, the binding margin and the hole positions have to match the planner exactly, so the first step is always the same: choose the system, and the maker sets everything else. Then you pick the pages, print double-sided at 100%, trim along the crop marks and punch.

Why print your own refills

• Exactly the pages you use. A bought refill pack has one layout. Your own insert can be a monthly calendar followed by weekly pages, then a habit tracker and dot grid, in any mix.
• Any year, any week start. Dated pages start on the date you choose, with Monday or Sunday weeks, so an insert can begin mid-year or follow a school year.
• Your language. Month and weekday names print in the language you choose, independent of the app language.
• Cheaper. A 32-page Traveler’s Notebook insert costs eight sheets of copy paper.

Step 1: Choose your planner system

Open the Notebook Maker and pick your planner under Planner or binder, or start from the refills and inserts page. The choice sets:

Setting	What the system decides
Page size	The refill size of that planner, for example 95 × 171 mm for Personal, 110 × 210 mm for a regular Traveler’s Notebook
Binding margin	Wide enough to clear rings or discs; narrow for folded and glued pages
Printing mode	Folded booklet for Traveler’s Notebook inserts; loose double-sided pages for everything else
Punch guides	Six-ring or disc positions marked on every page, or none
Cover	Off. The planner already has one

Covers and binders vary by a millimeter or two between makers, so measure a page you already own once. If yours is smaller, enter a custom size under Page size; the hole guide and margins follow.

Step 2: Add pages

Use Add pages to add any number of a template. For dated templates (weekly, monthly, daily) choose a date range and the pages are dated automatically. A classic structure is a year overview, then each month followed by its weeks, then notes pages.

The pages adapt to the planner’s size: a weekly page on a narrow Personal insert uses rows, on a Classic Happy Planner it uses seven columns.

Step 3: Print

Click Download PDF. Folded systems export a print-ready booklet, already arranged two pages per side so that the stack folds into the right order. Loose systems export single pages, one per sheet, double-sided, with crop marks and punch guides.

Print at 100% (Actual size): never “fit to page”, or the holes and grids shift. Print double-sided, flip on the long edge for loose pages, short edge for booklets. Test one sheet first and hold it up to the light: the frames on the front and back should line up.

Step 4: Trim and punch

Cut along the crop marks with a craft knife and a metal ruler, or a guillotine trimmer for a stack. Then punch through the circles printed on the binding edge with a planner punch or a single-hole punch. The cutting and trimming guide covers the tools; the system guides below cover each planner’s holes.

Guides by system

• Traveler’s Notebook refills: regular and passport inserts, folding, sewing, kraft covers.
• Filofax and six-ring inserts: A5, Personal and Pocket hole spacing, punches, binding margins.
• Hobonichi pages: Weeks, Original and Cousin, and how to fix loose pages into a bound book.
• Happy Planner inserts: Classic, Big and Mini, disc punching, printing Classic pages on Letter.
• Planner insert sizes: every size in millimeters and inches, with hole spacing.